05.04.2020

Microsoft Outlook Alert If Forgot To Attach Mac

In Outlook 2010 and 2013, please click the Reminders Window button on the View tab. Normally the Reminders dialog box comes out automatically when Microsoft Outlook starts. If the Reminders dialog box pops up, skip to the next step. Step 2: In the popping up Reminder dialog box. Tips: Outlook Email Password Tuner only works for these two kinds of e-mail accounts: IMAP & POP3. And the passwords should be saved in your Outlook app, or they won't be recovered. Forgot Outlook.pst file password. If you forgot Outlook data file password, Microsoft can't help you to recover it. Sep 07, 2013 Following up on Outlook.com's offering, here is how to do it with the desktop application whether you are at work or home. Set Customized Outlook Ringtones & Notifications for When a Contact. Jul 06, 2017 Outlook has a feature which can attempt to detect if you have forgotten to attach that very important document to your email. Whether you like it or not, here is how to both enable as well as disable it. How to Enable or Disable The Forgotten Attachment Reminder in Outlook 2013. Open Outlook and click on File to enter the backstage view. Main options dialog of Forgotten Attachment Detector. In addition to remind you of forgotten attachments, it can also remind you when you forget to put something in the subject field. As said, FAD is completely free but it only works with Outlook 2007 or Outlook 2010. Turn alerts on or off. Tip: If you want to keep a Desktop Alert visible so that you can take more time to read it, rest the pointer over the alert before it fades from view. Select File Options Mail. Under Message arrival, select or clear the Display a Desktop Alert check.

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I receive new mail alerts just fine for my main Exchange account, but I do not receive any alerts for when a mail arrives in any of the Inboxes of my additional mailboxes.

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I’m an owner of some of these mailboxes and a delegate for others but need to take action on the emails that arrive in any of them.

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Is there any way I can also get a new mail alert for these mailboxes?

Sadly, Outlook doesn’t offer a good solution for that but there are a couple of workarounds that you can use.

For some workarounds you’ll need to have Full Access rights on the mailbox (set by your Exchange administrator and not in Outlook) or some cooperation of the mailbox owner.

Method 1: Add to Favorites

If all you need is some visual aid, then simply dragging the Inbox or other folders that you need to monitor to the Favorites section at the top of the Mail Navigation (CTRL+1) might already suffice to you. This doesn’t require you to be the mailbox owner or any help of the mailbox owner either.

Sometimes the simplest solutions can be very effective too!

Favorites section in the Navigation Pane.

Method 2: Add additional Exchange account (mailbox owner only)

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If you have full mailbox access rights on the additional mailbox, you can configure it as an additional Exchange account in Outlook. It then behaves like it was a main Exchange account so you can directly set additional properties for the mailbox and use the Automatic Replies (also known as “Out of Office Assistant” and “OOF”) and create rules.

By default, Outlook 2010 allows up to 10 Exchange accounts in a single profile, but this limit can be increased. Outlook 2013 and later allow up to 99 accounts by default so it is not very likely that you’ll need to modify the limit then.

For instructions to add the mailbox as an additional Exchange account see: Adding an additional or shared mailbox from the same Exchange organization to Outlook.

Method 3: Configure additional mailbox as an IMAP account (mailbox owner only)

If can’t add and additional Exchange account but you do have full access rights for the mailbox and your Exchange server also allows IMAP connections, then you can configure this additional mailbox as an IMAP account.

Note that you can only have access to mail folders this way and you won’t be able to manage the permissions for these folders.

However, you can still gain access to the other folder types such as Calendar and Contacts via File-> Open-> Other User’s Folder via your Exchange account. Once accessed, Outlook will provide quick access to these folder types via their respective Navigation selectable at the bottom of the Navigation Pane or via their keyboard shortcut (CTRL+2 for Calendar and CTRL+3 for Contacts, use CTRL+1 to go back to the Mail Navigation).

Method 4: Create a forwarding rule with notification

A method that will work whether or not you are the mailbox owner, is creating a forwarding rule for the extra mailbox. If you are not the owner of this mailbox, you’ll have to ask the mailbox owner to create this rule for you.

For instructions to add the shared mailbox as an additional Exchange account so that you can control the rules for the mailbox see: Adding an additional or shared mailbox from the same Exchange organization to Outlook.

The mailbox owner can also configure the shared mailbox in a separate Mail Profile to create the rules.

Creating a rule can be done in the following way;

File-> Info-> Manage Rules & Alerts…

In the Rules and Alerts dialog, click New… and at the bottom select; Check messages when they arrive. Press Next and follow on screen instructions to create the above mentioned rules.

Rule 1: on delegate or additional mailbox

The rule that needs to be set on this mailbox is just a simple forwarding rule to your address;

Apply this rule after the message arrives
Conditions
- do not select any conditions
Actions
- forward it to people or public group/distribution list
  select your own mailbox here

Rule 2: on your mailbox

Now of course you do not want to deal with these messages in your own mailbox and only really care for the alert. So in your own mailbox create the following rule;

Apply this rule after the messages arrives
Conditions
- from people or public group/distribution list
  select the other mailbox here
- with specific words in the body
  for the specific text type; Auto forwarded by a Rule
Actions
- display specific text in the New Mail Alert windows
  for instance; New mail for <mailbox name>
- move it to the specified folder
  this can be the Deleted Items folder
- display a Desktop Alert
- stop processing more rules

Now, you need to be careful not to reply to the forwarded copy that you received but go into the additional mailbox to reply to it. This rule works best if it is the first rule that is being processed, so make sure it is sorted at the top.

Method 5: Notification tools via POP3, IMAP or OWA (mailbox owner only)

The notification tools mentioned in the “without Outlook running in the background” section of Receiving new mail alerts when Outlook is closed also apply to additional mailboxes for which you have Full Access rights.

Since you have full access rights and often (internal) Exchange servers have also been configured to work via POP3 or IMAP, you can use your own username and password to directly connect to these mailboxes via any of these tools.

If not, opening the mailbox via Outlook on the Web (OWA) and leaving the browser open should work as well. Once you hear an alert from OWA, you of course don’t have to actually work in OWA but simply continue in Outlook.

I sometimes tend to forget to include the promised attachment when sending a message or the subject of a message.

Is there any way that Outlook can remind me of this?

There are various VBA scripts available for this and also various add-ins but there is also a free add-in solution directly from Microsoft. It’s called Forgotten Attachment Detector (FAD) and is a (discontinued) development project of Microsoft Office Labs.

The results from this development project have resulted in the native “forgotten attachment reminder” functionality in Outlook 2013.

Forgotten Attachment Detector (FAD)

The Forgotten Attachment Detector add-in not only detects direct phrases such as “see attached” but it can also detect forgotten attachments by certain combination of words that you have used and are near each other in a sentence.

For instance;
If the words “attached” and “file” are used in a combination such as “Attached you’ll find the requested file”, you’ll get a reminder as well.

This method makes sure that you won’t get prompted yourself when you are mailing to someone “You’ve forgotten the attachment.” It also ignores the original text when replying so you are not being prompted then either.

Main options dialog of Forgotten Attachment Detector.

In addition to remind you of forgotten attachments, it can also remind you when you forget to put something in the subject field.

As said, FAD is completely free but it only works with Outlook 2007 or Outlook 2010.
Also note, that it will send (anonymous) usage information to Office Labs about which trigger words you have configured in the add-in and how often it has kicked in and reminded you. The obtained information will be used for research purposes only.

Download: Forgotten Attachment Detector(original copy as the official research project page has been taken off-line. One of the developers hosts a copy as well)

Outlook 2010

Outlook 2010 does not have a Forgotten Attachment Reminder built in but it does have an empty subject reminder built in.

Outlook 2013

In addition to remind you of an empty subject, Outlook 2013 also reminds you when it thinks you forgot an attachment.

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It is not as configurable as the FAD add-in but the results from that research project determined in part how the detection should work in the background. Just like FAD, it works based on specific words which should also exist in a certain contexts.

Example: Just the words “See attached” will not trigger it but a phrase like “Please see the attached files enclosed with this email.” will.

The detection is enabled by default but can be turned of via:
File-> Options-> Mail-> option group: Send messages-> Warn me when I send a message that may be missing and attachment

Attachment Reminder dialog in Outlook 2013.

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