Sometimes Word won't let me create a custom size without forcing me to accept unnaturally large margins (over.5'), and other times won't retain the custom size when I re-open the file, instead overriding with another size. May 16, 2007  FilePage setup. For paper size, select custom. I do not have a poster printer, so I am not able to test it; but my printer prints A4, the the maximum width I can custom to is 22'. Click on a topic below to get answers to our customers' most commonly asked questions. Follow the instructions below to find Avery templates built in to Microsoft® Word. A PDF, make sure the “Fit to Page” box is not checked. Otherwise, your printing will not be printed at the actual size and won’t align properly to.

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Note

Office 365 ProPlus is being renamed to Microsoft 365 Apps for enterprise. For more information about this change, read this blog post.

Symptoms

When you print a Microsoft Word document, the printer settings are ignored. These printer settings include the paper size, the page orientation, and the page margins.

Consider the following scenario. You change the properties of the printer driver to specify paper size, page orientation, or page margins. However, when you print a Word document, its paper size, page orientation, or page margins differ from what you specified in the printer driver properties.

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Cause

This issue occurs because the Page Setup settings that you specify in your Word document override the settings that you specify in the printer driver properties.

Workaround

To work around this issue, do not specify the paper size, page orientation, or page margins in the printer driver properties. Instead, specify these settings in your Word document. If there are multiple sections in your document, you must specify the settings for each section of the document.

To specify these settings, follow these steps:

1. Start Word, and then open the document you want to change.

2. In Microsoft Office Word 2003 and in earlier versions of Word, click the page or the section that you want to print, and then click Page Setup on the File menu.

   In Microsoft Office Word 2007 and Word 2010, click the page or the section that you want to print, and then click the Page Layout tab. In the Page Setup group, click Page Setup to open the Page Setup dialog box.

3. Click the Paper tab.

4. Under Paper size, click the paper size that you want.

5. In the Paper source area, perform one of the following steps:

   • If the printer can automatically select the correct paper tray to use, click Default tray in the First page list, and then click Default tray in the Other pages list. Default tray is the default setting in both of these lists.

• If the printer cannot automatically select the correct paper tray to use, you may have to select the paper tray that contains the paper size that you selected in step 4. To do this, click the appropriate paper tray in the First page list and in the Other pages list.

6. If you want to change the document's page orientation or its page margins, click the Margins tab.

7. Select the options that you want.

8. Perform one of the following steps in the Apply to box:

   • To use the paper size that you specified in step 4 for only the current section of the document, click Selected text.
   • To use the paper size that you specified in step 4 for the current section of the document and for all remaining sections in the document, click This point forward.
   • To use the paper size that you specified in step 4 for the whole document, click Whole document.

9. Click OK.

10. Repeat steps 2 to 9 for each section of your document for which you want to specify settings.

More Information

For more information about how to print documents from Word, view the following topics in Microsoft Word Help:

• Printing
• Margins and Page Setup

Note

Office 365 ProPlus is being renamed to Microsoft 365 Apps for enterprise. For more information about this change, read this blog post.

Summary

A comment is a note or annotation that an author or reviewer can add to a document. Microsoft Word displays the comment in the Reviewing pane or in a balloon in the margin of the document.

This article answers some frequently asked questions about the Comment feature in Word.

More Information

What is a balloon?

A balloon shows markup elements (for example, comments) in the margins of your document so that it doesn't cover text or affect the layout of the document. You can use balloons in Print Layout view or in Web Layout view to easily see and respond to reviewers' changes and comments.

How do I view the comments in a Word document?

To view the comments in a document, follow these steps:

Word 2010 and Word 2007

• On the Review tab, click Show Markup in the Tracking group, and then select the Comments check box. If you do not see the comment balloon, click Print Layout or Web Layout on the View tab.

Word 2003 and Word 2002

• On the View menu, click Markup. Word displays balloons in your document for each comment. If you do not see the comment balloon, click Print Layout or Web Layout on the View menu.

How do I hide the comments in my Word document?

To hide the comments, follow these steps:

Word 2010 and Word 2007

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• On the Review tab, click Show Markup in the Tracking group, and then clear the Comments check box.

Word 2003 and Word 2002

• On the View menu, click Markup.

How do I insert a comment?

To insert a comment, follow these steps:

Word 2010 and Word 2007

1. On the Review tab, in the Comments group, click New Comment.
2. Type your comment in the comment balloon that appears when you are in Print Layout view or Web Layout view, or in the Reviewing pane when you are in Normal view or Outline view.

Word 2003 and Word 2002

1. Select the text or item that you want to comment about, or click the place where you want to insert your comment.
2. On the Insert menu, click Comment.
3. Type your comment in the comment balloon that appears when you are in Print Layout view or Web layout view, or in the Reviewing pane when you are in Normal view or Outline view.

Note

You cannot insert a comment in the header or footer area of a document. How do I change a comment?

To change an existing comment, do one of the following:

• Click the comment balloon, and then type the text that you want.
• In the Reviewing pane, find the comment that you want to change, and then type the text that you want.

How do I delete a comment?

To delete a comment, do one of the following:

• Right-click the comment balloon, and then click Delete Comment.
• In the Reviewing pane, right-click the comment, and then click Delete Comment.

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What is the Reviewing pane?

Word doesn't always display the complete text of a comment in a balloon. This can happen when the page contains many comments or very long comments. To see the complete text for all comments in a document, view the comments in the Reviewing pane.

Word 2010 and Word 2007

• On the Review tab, click Reviewing Panein the Tracking group, and then click Reviewing Pane Vertical or Reviewing Pane Horizontal.

Word 2003 and Word 2002

• On the Reviewing toolbar, click Reviewing Pane. If the Reviewing toolbar is not displayed, point to Toolbars on the View menu, and then click Reviewing.

How do I print the comments in my Word document?

To print a document with comments showing, follow these steps:

Word 2010

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1. On the View tab, click Print Layout in the Document Viewsgroup.

2. On the Review tab, click Show Markup in the Tracking group, and then select the Comments check box.

3. To display the comments the way that you want them to appear in the printed document, do one of the following:

   • View all comments: To view all comments in your document, on the Review tab, click Show Markup in the Tracking group, point to Reviewers, and then click to select All Reviewers.
   • View comments that were made by a reviewer: To view the comments that were made by a specific reviewer, on the Review tab, click Show Markup in the Tracking group, point to Reviewers, and then click to select the reviewer whose comments that you want to display.

4. On the File menu, click Print.

5. Under Settings, click the arrow next to Print All Pages.

6. Click Print Markup.

Word 2007

1. On the View tab, click Print Layout in the Document Viewsgroup.

2. On the Review tab, click Show Markup in the Tracking group, and then select the Comments check box.

3. To display the comments the way that you want them to appear in the printed document, do one of the following:

   • View all comments: To view all comments in your document, on the Review tab, click Show Markup in the Tracking group, point to Reviewers, and then click to select All Reviewers.
   • View comments that were made by a reviewer: To view the comments that were made by a specific reviewer, on the Review tab, click Show Markup in the Tracking group, point to Reviewers, and then click to select the reviewer whose comments that you want to display.

4. Click the Microsoft Office Button, and then click Print.

5. In the Print dialog box, change the Print what box to Document showing markup, and then click OK.

Word 2003 and Word 2002

1. Click Print Layout on the View menu.

2. On the View menu, click Markup to display the comments in your document.

3. Display the comments the way that you want them to appear in the printed document. To do this, do one of the following:

   • View all comments: To view all comments in your document, click Show on the Reviewing toolbar, point to Reviewers, and then click to select All Reviewers.
   • View comments that were made by a reviewer: To view the comments that were made by a specific reviewer, click Show on the Reviewing toolbar, point to Reviewers, and then click to select the reviewer whose comments that you want to display.

4. On the File menu, click Print.

5. In the Print dialog box, change the Print what box toDocument showing markup, and then click OK.

How do I print my document without printing the comments?

To print a document without printing the comments, follow these steps:

Word 2010

Do one of the following:

Method 1

1. On the Review tab, click Show Markup in the Tracking group.
2. Clear the Comments check box.

Method 2

1. On the File tab, click Print.
2. Under Settings, click the arrow next to Print All Pages.
3. Click Print Markup.

Word 2007

Do one of the following:

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• On the Review tab, click Show Markup in the Tracking group, and then clear the Comments check box.
• Click the Microsoft Office Button, and then click Print. In the Print dialog box, change the Print what box to Document, and then click OK.

Word 2003 and Word 2002

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Do one of the following:

• Click Markup on the View menu to hide the balloons in your document, and then print your document.
• Click Print on the File menu. In the Print dialog box, change the Print what box to Document, and then click OK.

I can see the comments, but how do I determine the author of a comment and when it was made?

To see the author's name and the date and time that the comment was made, do one of the following:

• Rest the mouse pointer on the comment balloon. A tooltip that contains this information appears.
• Open the Reviewing pane and locate the comment.
  How do I respond to a comment?

Word 2010 and Word 2007

1. Click the comment that you want to respond to.
2. On the Review tab, click New Comment in the Comments group.
3. Type your comment in the comment balloon that appears.

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Word 2003 and Word 2002

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1. Click the comment that you want to respond to.
2. On the Insert menu, click Comment.
3. Type your comment in the comment balloon that appears.

Additional Resources

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For more information about how to use comments, see Remove tracked changes and comments from a document.